Orders Book
One row per trade, carrying the purchase order and order-confirmation numbers, both logistics legs, vessel, ETA and live profit and loss.
Orders & documents
Every trade on one record, from inquiry to invoice
The Orders Book holds one row per trade, with its purchase order and order-confirmation numbers, both logistics legs and its documents. The paper is generated from that record, so it always matches the deal.
- One row per trade
- Fixed document numbering
- Supplier and client documents in step
How it works
From inquiry to a shipped, invoiced trade
The trade record carries the deal through every stage without re-keying.
- 01
Capture the inquiry
Open a trade record with the client, supplier, material, incoterm and both logistics legs in one place.
- 02
Issue the paper
Generate the offer, order confirmation and purchase order from the record, each numbered by a fixed scheme.
- 03
Track the documents
A per-destination checklist shows which documents are required, and mirrors them across supplier and client.
- 04
Run call-offs and shipment
Plan call-offs against the contract and move the trade to shipment, with the progress bar kept current.
Everything at a glance
What orders and documents covers
The single record and the documents that come out of it.
Fixed document numbering
Every document is numbered by type, entity and a five-digit sequence — for example POCH01036 — never reused and never guessed.
Per-destination document matrix
The documents required for a destination drive a live checklist on each contract, from bill of lading to certificate of origin.
Supplier–client mirroring
A document missing on one side of a trade is visible on the other, so nothing falls between buyer and seller.
Call-off management
Create call-offs against a parent contract so execution stays aligned with the agreed volumes and terms.
Client portal
Invited clients see their own orders labelled with their order-confirmation number, including shipments and invoice status.
A look at the trade record
The Orders Book and a single trade with its documents.
Frequently asked questions
How are documents numbered?
By type, entity and a five-digit sequence, such as POCH01036 for a Swiss purchase order or PODE01025 for a German one. Numbers are never reused.
What is on a single trade record?
The client, supplier, material, incoterm, both logistics legs, vessel, bill of lading and ETA, the linked documents, and the live profit and loss for the trade.
Can clients see their trades?
Invited clients see only their own orders through the portal, labelled with their order-confirmation number, with shipment and invoice status per lot.
Does the document checklist depend on destination?
Yes. Each destination has its own required-documents matrix, which drives a live checklist on the contract.
See Comet on your own trades
Book a walkthrough and we will run it against your deal flow, from the first inquiry to the accounting entry.